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Event Transportation Services
Streamlined Shuttles For Large Gatherings

From conferences and conventions to festivals and state fairs, reliable mass transportation is just a few clicks away.

Like Herding Cats: Transportation for Large Conferences and Events

Planning and organizing a major event comes with plenty of logistical challenges—but with CharterUP, transportation doesn’t have to be one of them. We can help you implement a smooth, seamless system that gets everyone where they need to go on time and according to schedule. Use our app to book a charter bus rental service that’s completely customized to your event, whether you need multiple minibuses for parking lot shuttles or full-size motorcoaches to transport large groups over a moderate distance.

Premium Shuttle Bus Service for Any Major Event

Our online platform enables event planners to build a quote for large event transportation in minutes. Whether you need bus rentals in Austin for the SXSW Conference, shuttle buses in Boston for a tradeshow, or a fleet of Miami charter buses for a music festival, simply plug your information into our self-serve app and browse the bus rental services in your area.

Enhance Your Guest Experience with Event Shuttle Services

Organizing a major festival or conference with hundreds of attendees? A pre-planned transportation system may help your event run more smoothly—especially if there’s a specific schedule involved once attendees arrive at the venue, like at a music festival with multiple acts or an industry conference with keynote speakers. In this case, an event shuttle service limits vehicle traffic around the venue and solves any potential problems of not having enough parking space.

Event Parking and Traffic Problems Solved

We’re sure you have a long list of guests excited about your upcoming event, but the stress and inconvenience of getting to and from them can potentially deter them from attending. Aside from minor hassles like long lines, event traffic can lead to safety concerns and be a liability for organizers. Car accidents, crowd management issues, pedestrian injuries from slips or falls, and blockages that prevent emergency services from getting where they need to go are all valid concerns.

Why choose 

CharterUP
Customized Solutions
Vehicle Variety
Smart Scheduling
Advanced Coordination
Comprehensive Support
Customized Solutions

Tailored to the needs of your conference or large event

When planning transportation for conferences and large events, CharterUP emphasizes creating personalized shuttle solutions. We understand the complexity and scale of event logistics and dedicate ourselves to crafting services that meet your specific event requirements.

  • Customized routes and scheduling for event logistics
  • Personalized service development by a dedicated team

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Vehicle Variety

The nation's largest charter fleet

CharterUP grants access to an extensive selection of vehicles from our fleet of over 4,000, ensuring every attendee arrives in comfort and style. Whether it's sleek minibuses for VIP transport or spacious coaches for attendee shuttles, we offer the perfect vehicle options for any event size.

  • A wide range of vehicles to suit any group size and preference
  • Features for comfort and accessibility, ensuring a smooth ride for all attendees

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Smart Scheduling

Efficient and punctual event transportation

Utilize our sophisticated route optimization technology to ensure seamless and timely transport for your event attendees. From hotel to venue shuttles or city-wide tours, CharterUP guarantees an efficient transportation experience that contributes to the success of your event.

  • Advanced routing for maximum logistical efficiency
  • Reliable scheduling adapted to your event timetable

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Advanced Coordination

Streamlined event shuttle management

CharterUP’s leading shuttle management platform offers unmatched convenience and control, enabling event organizers to manage transportation logistics effortlessly. With features like real-time tracking and flexible scheduling, you can ensure every aspect of event transport runs smoothly.

  • Cutting-edge technology for simplified event shuttle coordination
  • Real-time updates and adaptability to keep transportation on track

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Comprehensive Support

From initial consultation to event day

Our end-to-end shuttle services provide robust support for your conference or large event from the planning stage through to execution. Partnering with CharterUP ensures that transportation is one less thing to worry about, allowing you to focus on hosting a successful event.

  • Strategic planning support tailored to large events and conferences
  • On-the-ground support on the day of the event for flawless execution
  • Ongoing assistance and optimization to adapt to real-time event dynamics

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From Tradeshow Booths to Festival Beats

Explore Every Possibility With CharterUP

Big Crowds, Bigger Savings: Specialized Support for Large-Scale Events

For events requiring the coordination of more than 6 buses, CharterUP offers specialized support to ensure your large gatherings and conferences move smoothly and efficiently. With personalized planning and competitive pricing, we're here to make sure your big event is a massive success, from start to finish.

Event Organizers Appreciate CharterUP

CharterUP has earned 4.9 stars from customers, and is also top-rated by Reseller Ratings, Sitejabber, and others

From The Blog

Event Essentials

October 20, 2023

Expo Experts: How CharterUP Transforms Group Travel for Conventions & Trade Shows

May 18, 2023

CharterUP’s Bus Marketplace Named Reservation Solution Provider of the Year By TravelTech Breakthrough

April 21, 2023

How CharterUP Is Steering The World Toward A More Sustainable Future

Frequently Asked Questions

CharterUP’s network of more than 5,000 vehicles includes minibuses, coach buses, and luxurious motor coaches. Amenities can include reclining seats, air conditioning, on-board restrooms, Wi-Fi, power outlets, and entertainment options such as TV screens or DVD players.

At CharterUP, we understand that sometimes plans change, and we’re here to help make any adjustments as smooth as possible. While it’s always best to finalize your itinerary in advance, we know that there are many moving pieces involved in travel, and we’re happy to work with you to make any necessary changes or cancellations. Changes can only be made up to 3 days before your trip.

CharterUP also offers a flexible refund policy:

  • 100% refund: Cancellations 30 days or more from pickup
  • 90% refund: Cancellations between 29 days and 72 hours from pickup
  • No refund: Cancellations fewer than 72 hours from pickup

*All refund percentages are based on the total amount of the booked trip.

For more information about our policies, refer to our complete Terms & Conditions.

Simply input your travel details and our platform will generate real-time pricing and availability from our network of hundreds of bus operators across the U.S. From there, you can compare vehicles, prices, operator reviews, on-time performance, safety records, and amenities all in one place. Once you’ve selected the bus that best fits your needs, you can book your reservation and receive confirmation right away.

Once you’ve found the perfect bus for your trip and accepted a quote, you will be directed to a payment page to confirm your reservation. At that time, a deposit of 10% will be due to secure your booking. The confirmation screen will also show the date by which the remainder of the payment is due. We require a valid credit card to be on file to secure a reservation.

Event Journeys, Elevated

Let CharterUP redefine your event transportation expectations. Contact us today and discover how our dedicated team, cutting-edge platform and robust fleet can transform your event into an unforgettable experience.

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